Benoit First Nation Election Rules
The band manager will be act as electoral officer. In the absense of a band manager and electoral officer, the duties of the returning officer will be assumed by an election committee that is to be formed and made up of at least three band members at least 18 years of age and where possible should include an elder, woman, and youth. Persons nominated for a position on council cannot sit on the election committee.
References to the electoral officer herein is to be substituted for the election committee in the absense of aforementioned electoral officer.
(a) the names of the candidates nominated for election as chief, in alphabetical order; and
(b) the names of the candidates nominated for election for each position as Vice-Chief, Secretary, Treasurer, Women’s Director, Elder, and Youth Director, in alphabetical order.
(a) a ballot, initialed on the back by the electoral officer;
(b) an outer, return envelope, pre-addressed to the electoral officer;
(c) a second, inner envelope marked "Ballot" for insertion of the completed ballot;
(d) a voter declaration form;
(e) a letter of instruction regarding voting by mail-in ballot;
(f) identification of the location of the polling station, and
(ii) a statement advising the elector that he or she may vote in person at a polling station on the day of the election in accordance with section III subsection A in lieu of voting by mail-in ballot; and
(g) a list of the names of any candidates who were acclaimed.
5.1 The electoral officer shall indicate on the voters list that a ballot has been provided to each elector to whom a mail-in ballot was mailed or otherwise provided and keep a record of the date on which, and the addresses to which, each mail-in ballot was mailed.
5.2 The electoral officer shall establish at least one polling place in the community.
A registered voter who resides outside of the community or who resides in the community and who is not able to visit a voting station on voting day may cast a ballot by mail.
The electoral officer shall send a pre-folded and initialed "mail-in Ballot " for mail-in, an "Identification Envelope" (Form 6), a secrecy envelope, an addressed return envelope and voting instructions to each registered voter who:
i) is resident living outside of the community; or
ii) advises the electoral officer that the person is not able to visit a voting station on voting day.
An eligible voter who calls the electoral officer and confirms his or her intent to register to the satisfaction of the electoral officer shall be sent a "Registration Card", a mail-in ballot and the necessary envelopes, the election documents and a summary of the election documents.
When casting a mail-in ballot, a registered voter must:
mark the ballot by placing a cross, check mark or other mark, that clearly indicates the elector's choice but does not identify the elector, opposite the name of the candidate or candidates for whom he or she desires to vote;
enclose and seal the "Ballot " inside the secrecy envelope;
enclose and seal the secrecy envelope inside the "Identification Envelope";
sign the outside of the "Identification Envelope";
enclose and seal the "Identification Envelope" inside a self-addressed return mailing envelope; and
send the sealed self-addressed mailing envelope to the electoral officer.
To be counted, the electoral officer must receive a mail-in ballot by the close of the polls on voting day.
After receiving a mail-in ballot, the electoral officer shall, in the presence of two or more registered voters:
verify each "Identification Envelope" and that the sender is a registered voter;
check the list of registered voters to ensure that the registered voter has not already voted and place a line through the name of the registered voter on that list of registered voters;
record the date and time the mail-in ballot was received on the list of registered voters; and
deposit the mail-in ballot in its original unopened secrecy envelope in a separate ballot box kept for this purpose or, if the voter is not a registered voter or has already voted, reject the mail-in ballot.
The electoral officer is personally responsible for the safekeeping of the mail-in ballot box and shall ensure that this ballot box remains sealed when not in use and is not opened until such time as the ballots are deposited in the regular ballot box after the close of the election vote on the voting day.
The electoral officer shall execute a "Declaration of electoral officer" and ensure that it is witnessed (Form 7).
Copyright © 2005 Benoit First Nation